Promoting Your Events

We are excited to promote your event!

The Office of Communications has several options to help you promote your event and share it with your community and the general public.

Please read this information in its entirety to evaluate your options before you make any promotional decisions.

After making your decision, please keep in mind each category has different deadlines and requirements.

Then click on the tab for more information on the service you need.


  • Make sure your information is complete and has enough details for us to promote it.
  • Events happening on a yearly basis can be advertised earlier.

Thank you for contacting the Office of Communications, we look forward to working with you!

Web/Social Media

This includes but is not limited to promoting an event in your web page, creating social media posts with graphics, including it on the calendar or the News and Headline section of, or placing a graphic on the main page slide.

Submit the information about your event at least a month ahead to allow enough promotional time.


The Office of Communications can create a variety of collateral material to support the ministries, offices and events of the Archdiocese of Atlanta including brochures, programs, posters, flyers, social media posts and digital display graphics. The office needs 6-8 weeks’ notice to produce and distribute material.

When you submit a request via email to: for an event please provide:

  • Title of the event
  • Date
  • Time
  • Location
  • Registration or RSVP details
  • Logos, photos or preferences for images to be used. Submitted printed materials, graphics, logos, artwork, etc. should be 300 dpi, or pixels per inch, at actual finished size for best quality. Artwork submitted for digital web use should be 72 dpi, or pixels per inch, at actual finished size. For technical questions about artwork submitted, please contact the Creative Director and/or Webmaster for assistance.
  • Theme or description for the event (even if this information will not appear in the graphic, it can help with locating appropriate images.

For posters or brochures, please indicate desired size and quantity to be printed.

For social media support, please indicate platform and desired posting date and verbiage.

For liturgical programs (for Masses, funerals or prayer services), it may be useful to collaborate with the Office for Divine Worship to ensure proper use of copyrighted music, scripture etc. Once the request is submitted, you should receive a confirmation or questions about the request from the creative director.

Submit the information about your event at least 6 – 8 weeks before to allow enough time to approve design concepts, provide required text/verbiage and finalize and print/publish materials.

Spanish Translations

Submit the information about your event at least 2 – 3 weeks prior to the start of your promotional date.

For any language other than Spanish, please contact:

Jackie Kadoch
Arts and Letters Language Services

Tel. 713.870.0410
Efax: 419.730.9761
Mobile: 832.265.3515

They charge per word. Translation cost will be provided at the time the request is placed.    

The cost of the translation belongs to the department requesting the translation.


The Communiqué site will always have the latest information, but a weekly newsletter goes out every Monday morning.

The deadline for submission is 11 a.m. on Thursdays, at which time the Office of Communications will be notified to review the documents.

Video and Podcasts

The Office of Communications is happy to provide video production to support the ministries and offices of the Archdiocese of Atlanta. There are several options for video production and broadcast here.

  • Coverage: this is when a videographer shoots highlights of an event and puts together what resembles a news story. These videos are usually posted to The Georgia Bulletin website or Vimeo and are promoted on social media.
  • Video production: This is when the Communications team collaborates with you to produce a scripted video. These videos may involve the production of graphics, interviews and a more polished final product. These videos are usually posted to Vimeo and shared with a specific audience. One example is the Annual Appeal promotional video. This kind of project takes more planning and more time is needed to edit.
  • Livestreamed event: This is when your event is streamed live on one of our accounts, which include Facebook Live and Livestream. It is important to get these events on the schedule as early as possible and to collaborate with your video team on the nature of the event, including recognizing the audience. Live events can be made for public consumption by simulcasting on Facebook or the event can be ‘semi-private’ with only being broadcast to specific link and not Facebook.
  • Recorded event: This is when we record an event as it happens so we can broadcast it later. Sometimes referred to as a look-live, these events can be pushed to social media accounts at a specific time. Although they are recorded as if they are live, the video must be processed, so it cannot be immediately broadcast. Please build in at least 48-hours from the time of the recording to the time of broadcast.
    Please note, you can record a webinar or video meeting using the recorder inside GoToWebinar, Zoom or GoToMeeting. The video production department does not need to be involved in those simple recordings. Please notify all participants before you ever record an event.
  • Contributed video: We sometimes record presentations, greetings or invocations for events outside of the archdiocese. These videos are shared with conference organizers, other dioceses or outside production companies. Since there will be technical questions, it is best to get the technical contact at the outside agency in touch with the video production team so production and delivery can run smoothly.

Requests for video services should be submitted 6-8 weeks prior to the event. Requests for promoting an event should be submitted 8-10 weeks prior to the event.